2012 EXHIBITOR SPONSORSHIP OPPORTUNITIES

 

Conference Sponsor                                                 $15,000                                          1 Available  

  • Prominent recognition as conference sponsor on conference materials sent to over 12,000 invitees
  • Recognition during General Sessions
  • Prominent recognition as Conference Sponsor
  • Prominent recognition as Conference Sponsor on TPC website
  • Prominent recognition as Conference Sponsor on event announcements
  • Logo on Welcome banner
  • Double Booth – 10 x 20 prominent placement
  • Name on Conference Attendee Bag
  • Logo on Banner
  • Opportunity to address attendees for 3 to 5 minutes (one time only)
  • Recognition on conference follow up
  • Six (6) company representatives on site and attending luncheons
  • Full page ad in program
  • Reserved table at  Awards Event (seats 10)
  • A TPC-selected, company branded gift will be provided to attendees during the conference
  • Four (4) company representatives to attend Friday Night Event
  • Complimentary attendee list

 

Theme Sponsor                                                                    $10,000                                     1 Available

  • Recognition during General Sessions
  • Recognition during Party Night Event (best attended event we have)
  • Recognition as Sponsor on TPC website
  • Logo on Welcome Sign for Friday Night
  • Recognition on conference follow up
  • Name on Conference Attendee Bag
  • Logo on Banner
  • Six (6) company representatives to attend Party Night Event
  • A role in Theme
  • Booth Size – 10 x 15 – 2nd prominent placement
  • ½ Page Program Advertisement

        

   Keynote Drew Pearson/Photo Op                                                           $6,000                              1 Available    New This Year

  • Introduction of Speaker at General Session
  • Sign at Main Stage of Speaker Sponsor
  • Have Drew Pearson at Booth for Photo Op
  • Thank you announcement in Daily Reminder
  • Logo on Banner

General Session Speaker Sponsorships            $5,000                              3 Available

  • Introduction of Speaker at General Session
  • Opportunity to address attendees prior to introduction of Key Note speaker
  • Sign at Main Stage of Speaker Sponsor
  • ¼ page ad in program
  • Thank you announcement in Daily Reminder
  • Logo on Banner

Latte Café Sponsorship                                                             $5,000                              1 Available 

  • Three-Days of Service (Wednesday - Friday)
  • Sign at Latte Cart 
  • ¼ page ad in program
  • Thank you announcement in Daily Reminder
  • Logo on Banner

Knowledge is POWER                                           $4,500                              1 Available                  New This Year!

  • First 3-Rows in Each Session Have Power Cords for Computer Plun-Up
  • Sign on Each Table indicate Name of Sponsor 
  • ¼ page ad in program
  • Announcement from Floor of Sponsorship
  • Logo on Banner


Promotional Sponsorship                                      $4,000                              2 Available

  • A premium giveaway
  • Sign on Stand indicate Name of Sponsor
  • ¼ page ad in program
  • Announcement from Floor of Sponsorship
  • Logo on Banner

 

 Reception Margarita and/or Martini Bar          $3,750                              1 Available

  • Attendees Exchange Ticket at your Booth for a Margarita or Martini
  • Sign on Bar Stands indicate Name of Sponsor
  • ¼ page ad in program
  • Announcement from Floor of Sponsorship
  • Logo on Banner

 

 Over-Achiever Hour                                                                          $3,500                              1 Available     New This Year!

  • Extra Session Hour Sponsor
  • Give-Away indicating Name of Sponsor
  • ¼ page ad in program
  • Announcement from Floor of Sponsorship
  • Logo on Banner

 

Refreshment Breaks                                        $2,000 AM        4 Available

                                                                                $3,250 PM        2 Available

  •  Napkins with company logo
  • Styrofoam Cups with company logo AM Break – Coffee & Juices
  • Plastic Cups with company logo PM Break – Soft Drinks
  • Opportunity to serve attendees
  • Listed in Program as a Sponsor
  • Announcement made from Podium
  • PM Breaks have Snacks

  

Entertainment Sponsor                              $2,000                                          1 Available

  • Announcement of Company at each General Session from Podium
  • Company name in awards brochure as sponsor of entertainment
  • Listed in Program as a Sponsor

 

Volunteer Sponsor                                       $1,200                                          1 Available

  • Name on Volunteer T-Shirts
  • Company name in awards brochure
  • Listed in Program as a Sponsor
  • Announcement made from Podium

 

First-Time Attendee Sponsor                    $800                                         1 Available

  • Name on First-Time Attendee Information
  • Company name in awards brochure
  • Listed in Program as a Sponsor
  • Announcement made from Podium

 

Exhibitor Booth Prices                                                        See Dates & Pricing Below

  • 10 x 10 exhibit space with back wall and sidewall fabric drape
  • A 6 foot table with two chairs and a trash can
  • Company name on standard booth sign
  • Two (2) Exhibit Hall passes per booth; additional registrations available for $ 65 per person
  • High traffic when attendee lunch is served in the Exhibit Hall on Thursday and Friday.
  • Company description and contact information published in conference program if provided to TPC by July 31
  • Preliminary conference attendee list with email addresses will provided once prior to the conference; final attendee list will be provided after the conference
  • Purchase Friday night party tickets at discounted price.

Early Bird Regular Registration (October 1 – April 30 ) $1,200 per booth

Regular Registration (May 1-July 16) $1,350 per booth

Late Registration (July 17 – September 21) $1,500 per booth

 

Payment Schedule and Cancellation Policy

 

 

EXHIBITOR BOOTH POLICY

Full payment of exhibit space is due at the time of registration if paying by credit card.  Payment by check is due within 21 days of registration.  Special payment rules apply to Draft Pick Registration. Checks should be mailed to: 

Texas Payroll Conference

Attn:  Exhibitor Chair

PO Box 191473

Dallas, Texas  75219

 

SPONSORSHIP PAYMENT POLICY

A deposit of 50 percent of the total cost of the sponsorship is due with contract.  Full payment of sponsorship is due on or before July 16, 2012.  After July 16, 2012, full payment must accompany sponsorship contract. 

 

CANCELLATION POLICY

All cancellations and requests for refund must be submitted in writing to the address above.  Cancellations received before May 16, 2012 will result in Texas Payroll Conference (TPC) retaining 25 percent of the initial deposit.  Cancellations received between May 16 and July 1 will result in TPC retaining 50 percent of the initial deposit.  No requests for refunds will be granted after July 1, 2012. 

TPC reserves the right to resell sponsorships not paid in full, without notice or refund, after July 1, 2012.   TPC reserves the right to deny exhibit space to companies that have overdue account balances with TPC or any of its affiliates.

 

CONTACT INFORMATION

The Texas Payroll Conference invites you to visit our website at www.txpayrollconference.org to obtain the most up-to-date information and to see which sponsorships are still available.  You may reach our Exhibitor Chair by calling 1-866-849-6534 or email exhibitor@txpayrollconference.org.

 

 

 
 
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